Visa
Who does NOT need a visa?
Citizens of all countries of the European Union, Switzerland, Croatia, Israel, Japan, Australia, New Zealand, most of the countries of North and South America, members of the Schengen treaty and some other countries do not need a visa.
Simply a valid passport is required to enter Austria. In case of doubt please contact the Austrian Consulate or Embassy well in advance before departure.
Current member countries of the Schengen treaty are:
Austria, Belgium, Bulgaria**, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland*, Italy, Latvia, Liechtenstein*, Lithuania, Luxembourg, Malta, Netherlands, Norway*, Poland, Portugal, Romania**, Slovakia, Slovenia, Spain, Sweden, and Switzerland*.
* non-EU members.
** Schengen Air & Sea agreement.
Who needs a visa?
Travelers from other regions kindly consult the respective Austrian or Schengen-Partner representations regarding the current status. Travelers possessing a valid visa can travel freely within the Schengen zone for three months, enabled by a Schengen visa issued by any Schengen-treaty member country.
Further information about visa regulations and Schengen visas can be found on the website of the Federal Ministry for European and International Affairs of Austria.
Kindly check the requirements applicable to your profile for issuing visa at the Federal Ministry Republic of Austria under the tab “Requirements for issuing visa”.
Visa Categories Choice
We recommend the ACL 2025 attendees who require a visa to attend the conference to apply for Visa C (short-stay visa). The Schengen visa C is intended for touristic, business or visiting purposes (without gainful employment) for a maximum stay of 90 days per 180 days.
The Schengen-Visa fee costs 90 €.
The fee is not required in some cases, you can find more details at the Federal Ministry Republic of Austria under the tab “Fees”.
Invitation Letter via Registration
You will be able to issue an invitation letter once your registration is complete. If you have applied for a registration waiver (e.g., as a student volunteer or D&I) but have not yet received the results, please proceed with your registration and select “wire transfer” as your payment method.
[Updated on May 21st]
Important note: Registration is officially open. You can find the information about the registration here: https://2025.aclweb.org/registration/ At the end of the registration process, on the right-hand side of the screen there will be a blue button that reads Invitation Letter. Registered attendees can download from there.
[Updated on May 19th]
Round 2 (ongoing): To support delays on submitting the invitation form due to missing documents or delayed acceptance notification for your paper (e.g., workshops), we will collect a new list of applications until June 1st, AoE.
Important note: We are expecting to open the registration during the week of May 19th (see https://2025.aclweb.org/registration/). Once the registration is open, you should register to automatically download an invitation letter through registration. The information provided through the form below serves as our channel of communication with the Vienna Convention Bureau and the embassy you apply for, to facilitate your application. The information in the form is important but optional, you will nevertheless get an invitation letter through registration.
Visa Appointment and Form
Based on the official information we received from the Vienna Convention Bureau, ACL 2025 is only allowed to provide an invitation letter in three cases: 1) to members of accepted workshops and tutorials, 2) authors of accepted papers, and 3) registered attendees in ACL 2025.
We understand that there might be significant delays to acquiring a visa appointment in Austrian embassies, and for this reason we are in coordination with the Vienna Convention Bureau to assist all international ACL 2025 attendees to ensure a visa appointment on time.
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Round 1 (completed): It is important to submit your personal information by May 18th AoE and wait to receive the ACL 2025 inviation letter before submitting your visa documents to the Austrian embassy for an appointment.
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Round 2 (completed): Deadline for submitting the form is June 1st.
[Updated on June 5th]
There is an ongoing 3rd round for filling out the form to be included in the internal communication list with the Austrian embassies. However, for all visa applicants from June onward, there is no guarantee that you will be able to secure an appointment at one of the representative embassies due to the limited time and the heavy workload some embassies face during the high season.
- Round 3 (ongoing): Final deadline for submitting the form is June 17th AoE.
Form You can apply for an invitation letter for obtaining a VISA for ACL 2025 in this form. Please fill in the form and we will store your information to aid the fast-tracking of your application at the Austrian embassy after the notification period.
FAQ
Contact details of visiting company
University of Vienna Univ.-Prof. Dr. Benjamin Roth Kolingasse 14 A-1090 Vienna Austria
and
University of Vienna Assoz.-Prof. Dr. Dagmar Gromann Gymnasiumstrasse 50 A-1190 Vienna Austria
Extension of the stay in the invitation letter
Unfortunately, we cannot modify the dates in the invitation letter, which indicate the dates of the ACL event.
Acquiring a visa appointment
Unfortunately, we cannot book visa appointments nor we can guarantee of finding an appointment in the embassy of your preference.
We recommend regularly checking the embassy website for available appointment slots, as they may open up at any time. Alternatively, consider applying for visa in an another embassy.
Electronic letter of guarantee
We do not provide such a letter, however, the Austrian representative embassies have been informed that the conference is not responsible for covering the costs of attendees transportation, accommodation nor any activity outside of the beverages and food provided during the conference hours, which are 09:00-17:00 from July 27th to August 1st.
In case of visa rejection
In the unfortunate event that your visa gets rejected, we advice you to follow the cancellation policy of your registration.
Recommendations from ACL 2025 Visa chairs
Carefully double check the requirements of the embassy you are applying for a visa to Austria. Having an incomplete application can significantly delay your visa approval.
It is important to deliver the visa application documents yourself and not a spouce, sibling, parent, friend etc.
Apply for a visa in an Austrian embassy, you can find the competent Austrian representative authority for your country of residence below.
| COUNTRY | Competent Austrian representative authority |
| Afghanistan | Islamabad |
| Egypt | Kairo |
| Albania | Tirana |
| Algeria | Algier |
| Andorra | Laibach/München/Preßburg |
| Angola | Pretoria |
| Antigua and Barbuda | Havanna |
| Equatorial Guinea | Abuja |
| Argentina | Buenos Aires |
| Armenia | Tiflis |
| Azerbaijan | Baku |
| Ethiopia | Addis Abeba |
| Australia | Canberra |
| Bahamas | Washington |
| Bahrain | Kuwait |
| Bangladesch | New Delhi |
| Barbados | Bogota |
| Belarus | Moskau |
| Belgium | Laibach/München/Preßburg |
| Belize | Mexiko |
| Benin | Abuja |
| Bhutan | New Delhi |
| Bolivia | Lima |
| Bosnia and Herzegovina | Sarajevo |
| Botswana | Pretoria |
| Brazil | Brasilia |
| Brunei Darussalam | Kuala Lumpur |
| Bulgaria | Sofia |
| Burkina Faso | Dakar |
| Burundi | Nairobi |
| Chile | Santiago |
| People’s Republic of China | Peking, Shanghai |
| Costa Rica | Mexiko |
| Côte d’Ivoire | Dakar |
| Denmark | Laibach/München/Preßburg |
| Germany | Laibach/München/Preßburg |
| Dominica | Havanna |
| Dominican Republic | Havanna |
| Djibouti | Addis Abeba |
| Ecuador | Bogota |
| El Salvador | Mexiko |
| Eritrea | Kairo |
| Estonia | Laibach/München/Preßburg |
| Eswastini | Pretoria |
| Fiji | Canberra, Jakarta, Manila |
| Finland | Laibach/München/Preßburg |
| Refugees | |
| France | Laibach/München/Preßburg |
| Gabon | Abuja |
| Gambia | Dakar |
| Georgia | Tiflis |
| Ghana | Abuja |
| Grenada | Havanna |
| Greece | Laibach/München/Preßburg |
| Guatemala | Mexiko |
| Guinea | Dakar |
| Guinea-Bissau | Dakar |
| Guyana | Bogota |
| Haiti | Havanna |
| Honduras | Mexiko |
| Hongkong | Hongkong |
| India | New Delhi |
| Indonesia | Jakarta |
| Iraq | Amman |
| Islamic Republic of Iran | Teheran |
| Ireland | Dublin |
| Iceland | Laibach/München/Preßburg |
| Israel | Tel Aviv |
| Italy | Laibach/München/Preßburg |
| Jamaica | Ottawa, Havanna |
| Japan | Tokio |
| Yemen | Maskat |
| Jordan | Amman |
| Cambodia | Bangkok |
| Cameroon | Abuja |
| Canada | Ottawa |
| Cabo Verde | Dakar |
| Kazakhstan | Nur-Sultan |
| Qatar | Kuwait |
| Kenya | Nairobi |
| Kyrgyzstan | Nur-Sultan |
| Kiribati | Canberra, Jakarta, Manila |
| Colombia | Bogota |
| Comoros | Nairobi |
| Congo | Addis Abeba |
| Democratic Republic of the Congo | Nairobi |
| Korea - Democratic People’s Republic of | Seoul, Peking |
| Korea - Republic of | Seoul |
| Kosovo | Skopje |
| Croatia | Agram |
| Cuba | Havanna |
| Kuwait | Kuwait |
| Lao People’s Democratic Republic | Bangkok |
| Lesotho | Pretoria |
| Latvia | Laibach/München/Preßburg |
| Lebanon | Beirut |
| Liberia | Dakar |
| Libya | Tunis |
| Liechtenstein | Laibach/München/Preßburg |
| Lithuania | Laibach/München/Preßburg |
| Luxembourg | Laibach/München/Preßburg |
| Macau | Hongkong |
| Madagascar | Pretoria |
| Malawi | Nairobi |
| Malaysia | Kuala Lumpur |
| Maldives | New Delhi |
| Mali | Dakar |
| Malta | Laibach/München/Preßburg |
| Malta - Order of the Knights of | |
| Morocco | Rabat |
| Marshall Islands | Canberra, Jakarta, Manila |
| Mauretania | Rabat |
| Mauritius | Pretoria |
| Mexico | Mexiko |
| Micronesia - Federated States of | Canberra, Jakarta, Manila |
| Moldova - Republic of | Bukarest |
| Monaco | Laibach/München/Preßburg |
| Mongolia | Peking |
| Montenegro | Belgrad |
| Mozambique | Pretoria |
| Myanmar | Bangkok |
| Namibia | Pretoria |
| Nauru | Canberra, Jakarta, Manila |
| Nepal | New Delhi |
| New Zealand | Canberra |
| Nicaragua | Mexiko |
| Netherlands | Laibach/München/Preßburg |
| Niger | Algier |
| Nigeria | Abuja |
| North Macedonia | Skopje |
| Norway | Laibach/München/Preßburg |
| Oman | Maskat |
| Pakistan | Islamabad |
| Palestine | EZA Ramallah Gaza Außenstelle von EZA Ramallah Tel Aviv |
| Palau | Canberra, Jakarta, Manila |
| Panama | Bogota |
| Papua New Guinea | Manila |
| Paraguay | Buenos Aires |
| Peru | Lima |
| Philippines | Manila |
| Poland | Laibach/München/Preßburg |
| Portugal | Laibach/München/Preßburg |
| Rwanda | Nairobi |
| Romania | Bukarest |
| Russian Federation | Moskau |
| Solomon Islands | Canberra, Jakarta, Manila |
| Zambia | Nairobi |
| Samoa | Canberra, Jakarta, Manila |
| San Marino | Laibach/München/Preßburg |
| Sao Tome and Principe | Abuja |
| Saudi Arabia | Riyadh |
| Sweden | Laibach/München/Preßburg |
| Switzerland | Laibach/München/Preßburg |
| Senegal | Dakar |
| Serbia | Belgrad |
| Seychelles | Nairobi |
| Sierra Leone | Dakar |
| Zimbabwe | Pretoria |
| Singapore | Jakarta |
| Slovakia | Pressburg |
| Slovenia | Laibach |
| Somalia | Nairobi |
| Spain | Laibach/München/Preßburg |
| Sri Lanka | New Delhi |
| Saint Kitts and Nevis | Havanna |
| Saint Lucia | Havanna |
| Saint Vincent and the Grenadines | Havanna |
| Stateless persons | |
| South Africa | Pretoria |
| Sudan (North) | Kairo; Riyadh |
| South Sudan | Addis Abeba |
| Suriname | Brasilia |
| Syrian Arab Republic | Damaskus |
| Tadjikistan | Nur-Sultan |
| Taiwan | Taipeh |
| United Republic of Tanzania | Nairobi |
| Thailand | Bangkok |
| Timor-Leste | Jakarta |
| Togo | Abuja |
| Tonga | Canberra, Jakarta, Manila |
| Trinidad and Tobago | Bogota |
| Chad | Abuja |
| Czechia | Laibach/München/Preßburg |
| Tunisia | Tunis |
| Türkiye | Istanbul |
| Turkmenistan | Baku |
| Tuvalu | Canberra, Jakarta, Manila |
| Uganda | Addis Abeba |
| Ukraine | Kyjiw |
| Hungary | Laibach/München/Preßburg |
| Uruguay | Buenos Aires |
| Uzbekistan | Moskau, Nur-Sultan |
| Vanuatu | Canberra, Jakarta, Manila |
| Vatican City | Laibach/München/Preßburg |
| Venezuela | Havanna |
| United Arab Emirates | Abu Dhabi |
| United States | Washington, L.A., N.Y. |
| United Kingdom (GB&N.Irl.) | London |
| United Nations | New York |
| Viet Nam | Hanoi |
| Central African Republic | Abuja |
| Cyprus | Nikosia |